Who we’ll fund

The Emergency Relief Fund is available to not-for-profit sport clubs and organisations delivering community sport and physical activity, if it is experiencing short term financial hardship or the ceasing of operations due to the impact of coronavirus.

These organisations include:

  • Local not-for-profit sports clubs.
  • Voluntary and community sector organisations that deliver or enable sport and/or physical activity, including organisations that are not solely or primarily sports organisations and have an important role to play in keeping people active, that may need support for other parts of their organisation to remain open.
  • Small charitable trusts that do not qualify for financial help elsewhere.
  • Regional bodies at risk of financial hardship.

What we'll fund

The fund has been developed to help community sport and physical activity organisations that are unable to meet their financial obligations. For example, for fixed costs, which are no longer supported with revenue as a result of coronavirus. 

The Emergency Relief Fund might cover expenditure on:

  • Rent 
  • Utility costs 
  • Insurances 
  • Facility or equipment hire (where there is a fixed cost)
  • Activities or costs that cannot be covered by government funding sources
  • Clubs affected by recent flooding might also have capital costs or cleaning costs that they cannot pay for

We would expect applicants to have exhausted other sources of funding, in particular the emergency sources of funding and support being provided by Welsh Government or UK Government.

The fund cannot be used for retrospective costs incurred before the UK Government announcement of lockdown from 24th March.

Who the Emergency Relief Fund cannot support

This fund is designed to help grassroots sport and physical activity providers. This means we're not able to help the following organisations with this fund.

  • Local authorities, including town and parish councils 
  • Schools, colleges and universities 
  • Commercial sport and physical activity providers, e.g. private gyms 
  • Leisure operators 
  • Individuals who are either employed or self-employed within the sport and physical activity sector. 

Any organisation or individuals who can access support through the government’s financial packages should do so in the first instance. We'll review the availability of these packages on an ongoing basis. 

Please note that Sport Wales is working on wider packages of support for our partners. These will be announced in due course.

What our funding can't be used for

Funding cannot be used for:

  • Activities or costs which are already covered by other government funding
  • New activities or events
  • Capital works (these might be covered by our Development Grant). Clubs affected by recent flooding might also have capital costs or cleaning costs that they cannot pay for
  • Costs beyond the end of June 2020.

How much we'll fund

Each eligible applicant can apply for up to £5,000. The minimum award will be £300.

Key things to note before applying

We expect that applicants will have exhausted all other government funding sources before applying to this fund. This fund should be your final option.

Given the enormity of the current crisis, we're likely to get more applications than we can fund so we’ll direct funds to where they’re most needed. 

The grant is aimed at those clubs and activities that are at immediate financial risk. If you are able to access sufficient financial reserves you will not be eligible for funding.

Clubs that are cost neutral (have no incomings but no outgoings) are not eligible to access the fund.

Number of applications

Our expectation is that organisations will only apply once to this fund for the immediate period - through to 30 June 2020. This will be kept under review.

We will support as many applications as possible. However, given the likely high requests to access the fund, money will need to be directed where it is required most.

Note: The changing situation means that we are continuously reviewing all our funding and the support needed to protect the Welsh sport infrastructure for the future.

What happens after I've applied?

Once you've submitted your application form, we'll assess it against our fund criteria. We will also be liaising with colleagues within the sector, such as your national governing body, to confirm application details.

We will aim to get back in touch with every applicant within five working days (depending on the number of enquiries and applications we receive) to confirm if you are eligible to access funding. Your application will then proceed to the assessment stage.

We are aiming to make our first decisions on grants by Friday 17th April, however the volume of applications anticipated could mean that your individual application may processed after this date. Timings are subject to change depending on workload. We will communicate through our website if there is a processing delay but will endeavour to make decisions and release funding as quickly as possible to recognise the critical nature of this fund.

You should expect 10 working days from application to decision.

Frequently asked questions

Q. I have previously received a grant from Sport Wales, can I still apply for the fund?

Yes. This fund is for emergency relief based on the criteria detailed above.

Q. I can’t access other government support and my organisation doesn’t fit the fund. What else can I do?

You should check out other potential sources of funding here. 

If you believe you require financial support – but are not eligible for this fund – you should email your details to us on emergencyrelief@sport.wales.

Q. Can staff costs be included in our funding request?

We will consider core staffing costs that cannot be met elsewhere by other government funds.

Q. Can we still apply to the fund if we have cash reserves in the bank?

The Emergency Relief Fund is aimed at those community organisations which need it most.

When you apply, you’ll need to tell us how much your reserves are, if and how you're going to use these and how you're going to use the funds you're applying for.

Q. I’ve received another form of Government financial support, will I still be able to apply to the Emergency Relief Fund?

Yes. 

The Emergency Relief Fund is for not-for-profit sports clubs in need of immediate financial support. However, we understand that even though clubs may have received some other form of support, they may still need urgent help.

We're likely to get more applications than we can fund and, while applications will be assessed on a case-by-case basis, we’ll direct funds to where they’re most needed. 

Q. Do I need to be affiliated to a governing body to receive funding?

Yes, our normal rules of grant funding apply. Recognised sports are eligible for support.

Also, in interest of safety, groups taking part in the following sports high risk sports must be affiliated to their sport’s governing body in order to be considered for grant support.

You will find more information on high risk sports governing bodies here: https://www.sport.wales/files/56254f77c19c5e3d44eeec08e7c3f15a.docx

Q. Our activities make a profit, are we eligible?

No. Only not-for-profit clubs are able to able to the Emergency Relief Fund.

However, if you feel you are in need of urgent support, we would like you to get in touch. We are trying to build up a picture of the urgent requirements for sport and to sustain activity into the future.

Please contact us on emergencyrelief@sport.wales

Q. I’m worried our club members will find it difficult to come back to participate. Can this funding help?

The Emergency Relief Fund is for clubs at immediate financial risks within the next 12 weeks.

We understand that support will be needed beyond this and we are considering what future support is needed for sport so that activities are sustained, and participation carries on after the current crisis.

You should keep engaging with Sport Wales channels for progress.

Apply Now

If you've read all of the information above, think you are eligible to apply and in immediate need of financial support, please proceed to the application stage.

Note:

If you are not already registered on the Sport Wales grant system, you will be unable to populate the form and should wait until Tuesday morning to be registered.

If you are a rugby club, you will need to have completed the WRU Club Impact Survey prior to your applications being considered by Sport Wales. Contact the WRU Helpdesk at clubdevelopment@wru.wales for more information.