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The Club Secretary is a pivotal role. It is the central point of club administration, handling all club correspondence. It is a high profile role that has a major impact on the efficient and effective management of the club.

What you’ll get out of it

  • Sense of self achievement, fulfilment and giving back
  • A key role within your community
  • Meeting lots of people from different backgrounds
  • A chance to develop skills
  • Potential career development / improved employability
  • Potential of new training and qualifications

Who will I be responsible to?  

  • Chairperson

Who will I be responsible for? 

  • Fixtures Secretary and Referee/Umpire Secretary

Ideally, you’ll need to be

  • Well organised and efficient
  • Experienced in computer and administration skills
  • Able to maintain confidentiality
  • A good communicator, both verbal and written skills
  • Good listening skills

What you will do

  • Be the ‘principal administrator’ for the club, dealing with all club correspondence, distributing to relevant officers for response where required
  • Prepare and distribute the Committee meeting agendas
  • Take the Minutes of all Club Committee meetings and distribute copies
  • Keep signed copies of all meeting minutes on file
  • Carry out or delegate all of the administrative duties; enabling the club to run smoothly
  • Work alongside the treasurer to see that all affiliation/registration documents are accurate and are paid on time
  • Ensure that all members have a copy of the club handbook, insurance details and officers contacts etc
  • Attend county and league meetings (as appropriate)
  • Organise and book match facilities and in-house courses for the season
  • Organise and attend the club AGM and other club meetings

How much time will it take?

  • Approximately 6-8 hours each week, though this will depend on the nature of your sports club/organisation. Some of this work will be required at weekends and in the evenings.