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Paying Expenses

Ideally, volunteering should only cost someone their time. But occasionally volunteers might need to pay for ‘out of pocket’ expenses.

Sports organisations are not legally obliged to reimburse ‘out of pocket’ expenses. However, if the club is in a position to do so, it is a good idea. it is recognised as good practice and it demonstrates the value placed on volunteers.

Clubs only need to consider reimbursing ‘out of pocket’ expenses. To give you some examples:

  • travel, including to and from the place of volunteering
  • meals and refreshments
  • care of dependants, including children
  • equipment such as protective clothing
  • administration costs, e.g. postage, phone calls, stationery.

You will need an expenses policy to outline what is eligible to claim and any financial limits that are in place.  An Expenses Policy template can be found here:

For further information: